To hire a deputy for an off-duty assignment, the Off-Duty Employer must complete, sign and submit all of the following required forms at one time to the Off-Duty Events Unit:
All requests for off-duty deputies must be made in writing with the completed forms submitted via e-mail or fax. Failure to complete all applicable information on any form may result in processing delays.
Once the Off-Duty Employer account is established (by submittal of all forms described under Initial Requests), all subsequent requests may be made by e-mail or fax of an Off-Duty Deputy Request Form.
Any amendments to the initial job request must be submitted in writing. Revisions may be noted on the original requests and submitted via e-mail or fax to the Off-Duty Events Unit.
Off-Duty Employers shall be required to employ a sufficient number of deputies to ensure safe and efficient law enforcement coverage. Upon review of your Request for Off-Duty Deputies form, the Off-Duty Events Unit may require additional deputies in order to provide proper staff levels based on your service. All Off-Duty Employers will be contacted of any required change in personnel in order to continue with the service request. A revised Request for Off-Duty Deputies form will be required to document the staffing change.
Requests received after the five (5) day advance notice, are made with the understanding that there may not be sufficient time for approval by the Off-Duty Events Unit, subsequent posting of the Off-Duty Job, and acceptance by the off-duty deputy.
All job cancellations must be received in writing via email or fax directly to the Off-Duty Events Unit two (2) hours in advance of the job start time. All cancellations occurring after business hours shall be submitted in writing to the After Hours Fax number as stated on the Requests for Off-Duty Deputies form. The cancellation notification time will be recorded as the time when the written notification is received. In the event a job is cancelled with less than a two hour notice, a fee of $99.00 or equivalent to the three hour minimum per deputy, will be assessed to the Off-Duty Employer. An administrative fee of $12.00 per scheduled deputy will also be payable to HCSO.
In the event of an emergency situation, telephone cancellations may be accepted under extenuating circumstances, and will be approved only when directly speaking with Off-Duty Events Unit or After Hours personnel. Under no circumstance will a voice mail message be accepted. Extenuating circumstances will be limited to After Hour road construction jobs only when dealing with inclement weather delays. Approved telephone cancellations will also require a two (2) hour advance notice and a written cancellation sent via e-mail or fax the following business day.
Filing false information on a Request for Off-Duty Deputies form could result in the denial of that request and any future requests.