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Senior Procurement Analyst

  • Job Code: W0702
  • Pay Grade:WQ
  • Pay Scale:$26.29-$47.75 Hourly; $54,683.20-$99,320.00 Annually
  • Exempt:No

Overview

Perform administrative duties related to the complex procurement of commodities and services in a centralized procurement office.

Duties & Responsibilities

Note: Depending on assigned responsibilities, employees may perform some or all of the duties below.

  • Administer the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.
  • Conduct procurement planning sessions with user department's representatives to ensure understanding of the procurement process and associated timeframes and establish respective roles and responsibilities.
  • Determine the appropriate method of solicitation in accordance with applicable laws and Board policies.
  • Review requisitions, specifications, and scopes of work to ensure they promote competition and best value for the County.
  • Develop and assemble procurement documents and coordinate any required reviews to ensure consistency and accountability in County procurements.
  • Identify potential vendors, using various sources, to ensure adequate competition.
  • Preside at the PreBid/Proposal Conference to provide information and instructions and respond to vendor questions to ensure the clarity of solicitation documents.
  • Identify issues that require an addendum and prepare and issue addenda to ensure all bidders have the same information.
  • Conduct public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.
  • Review bids and proposals for responsiveness to minimum procurement requirements and notify affected bidders/proposers of non-responsiveness and non-responsibility findings.
  • Review, evaluate, and resolve protests in accordance with established procedures to ensure bidders/proposers receive due process and are treated fairly and consistently.
  • Prepare award recommendations in compliance with agency policy and issues purchase orders.
  • Negotiate with vendors to obtain best prices.
  • Consult with department head or designee to determine commodity/service needs and delivery schedules.
  • Review requisitions, purchase orders, and reports for accuracy and compliance with agency policies.
  • Provide guidance, training, and motivation to lower level personnel in the procurement processes and automation systems.
  • When so designated, may assume the authority of and act on behalf of a more senior staff member.
  • Perform other related duties as required.

Knowledge, Skills & Abilities

  • Considerable knowledge of County procurement policies, practices, procedures, and regulations.
  • Considerable knowledge of procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
  • Skill in the application of administrative techniques.
  • Skill in contract negotiations.
  • Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
  • Ability to prepare purchase orders, contracts, and similar documents.
  • Ability to establish and maintain effective working relationships with others within and outside own organization.
  • Ability to use a computer and related software.
  • Ability to collect, organize, and evaluate data in order to develop logical conclusions.
  • Ability to use considerable initiative, think independently, and exercise sound judgment.
  • Ability to perform arithmetic calculations rapidly and accurately.
  • Ability to understand and follow oral and written instructions and directions.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to plan, organize, and oversee the work of others.

Minimum Education & Experience

  • A high school diploma or possession of a GED certificate.
  • Five years of experience procuring commodities and services.
OR
  • An associate's degree from an accredited institution of higher education.
  • Four years of experience procuring commodities and services.
OR
  • A bachelor’s degree from an accredited institution of higher education.
  • Three years of experience procuring commodities and services.

Additional Job Requirements

  • Attendance at the specified Sheriff's Office work location is required.
  • Depending on assignment, employees may be required to possess a valid Florida Driver License at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.
  • No visible tattoos on face. Tattoos on hands, neck, or arms must be covered with white, black, or neutral colored covering.
  • No illegal drug sale within lifetime.
  • No illegal drug use within the past 36 months. No marijuana use within the last 12 months.
  • No felony convictions within lifetime.
  • No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.
  • No dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.
  • Successful completion of a background investigation including criminal, reference, employment, and neighborhood checks; polygraph; medical evaluation; and drug screening.

General Benefit Information

Benefits include but are not limited to:

  • Medical, Dental, Vision, and Life Insurance coverage
  • Florida Retirement System and Deferred Compensation
  • Paid time off including sick, vacation, and holiday time
  • Employee Assistance Program
  • Short and Long Term Disability Insurance
  • Employee incentives for educational degrees and bilingual (Spanish) abilities
  • Tuition reimbursement
  • Paid training