Senior Procurement Analyst
- Job Code: W0702
- Pay Grade:WQ
- Pay Scale:$26.29-$47.75 Hourly; $54,683.20-$99,320.00 Annually
Perform administrative duties related to the complex procurement of commodities and services in a centralized procurement office.
Duties & Responsibilities
Note: Depending on assigned responsibilities, employees may perform some or all of the duties below.
- Administer the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.
- Conduct procurement planning sessions with user department's representatives to ensure understanding of the procurement process and associated timeframes and establish respective roles and responsibilities.
- Determine the appropriate method of solicitation in accordance with applicable laws and Board policies.
- Review requisitions, specifications, and scopes of work to ensure they promote competition and best value for the County.
- Develop and assemble procurement documents and coordinate any required reviews to ensure consistency and accountability in County procurements.
- Identify potential vendors, using various sources, to ensure adequate competition.
- Preside at the PreBid/Proposal Conference to provide information and instructions and respond to vendor questions to ensure the clarity of solicitation documents.
- Identify issues that require an addendum and prepare and issue addenda to ensure all bidders have the same information.
- Conduct public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.
- Review bids and proposals for responsiveness to minimum procurement requirements and notify affected bidders/proposers of non-responsiveness and non-responsibility findings.
- Review, evaluate, and resolve protests in accordance with established procedures to ensure bidders/proposers receive due process and are treated fairly and consistently.
- Prepare award recommendations in compliance with agency policy and issues purchase orders.
- Negotiate with vendors to obtain best prices.
- Consult with department head or designee to determine commodity/service needs and delivery schedules.
- Review requisitions, purchase orders, and reports for accuracy and compliance with agency policies.
- Provide guidance, training, and motivation to lower level personnel in the procurement processes and automation systems.
- When so designated, may assume the authority of and act on behalf of a more senior staff member.
- Perform other related duties as required.
Knowledge, Skills & Abilities
- Considerable knowledge of County procurement policies, practices, procedures, and regulations.
- Considerable knowledge of procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
- Skill in the application of administrative techniques.
- Skill in contract negotiations.
- Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
- Ability to prepare purchase orders, contracts, and similar documents.
- Ability to establish and maintain effective working relationships with others within and outside own organization.
- Ability to use a computer and related software.
- Ability to collect, organize, and evaluate data in order to develop logical conclusions.
- Ability to use considerable initiative, think independently, and exercise sound judgment.
- Ability to perform arithmetic calculations rapidly and accurately.
- Ability to understand and follow oral and written instructions and directions.
- Ability to communicate effectively, both orally and in writing.
- Ability to plan, organize, and oversee the work of others.
Minimum Education & Experience
- A high school diploma or possession of a GED certificate.
- Five years of experience procuring commodities and services.
- An associate's degree from an accredited institution of higher education.
- Four years of experience procuring commodities and services.
- A bachelor’s degree from an accredited institution of higher education.
- Three years of experience procuring commodities and services.
Additional Job Requirements
- Attendance at the specified Sheriff's Office work location is required.
- Depending on assignment, employees may be required to possess a valid Florida Driver License at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.
- No visible tattoos on face. Tattoos on hands, neck, or arms must be covered with white, black, or neutral colored covering.
- No illegal drug sale within lifetime.
- No illegal drug use within the past 36 months. No marijuana use within the last 12 months.
- No felony convictions within lifetime.
- No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.
- No dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.
- Successful completion of a background investigation including criminal, reference, employment, and neighborhood checks; polygraph; medical evaluation; and drug screening.
General Benefit Information
Benefits include but are not limited to:
- Medical, Dental, Vision, and Life Insurance coverage
- Florida Retirement System and Deferred Compensation
- Paid time off including sick, vacation, and holiday time
- Employee Assistance Program
- Short and Long Term Disability Insurance
- Employee incentives for educational degrees and bilingual (Spanish) abilities
- Tuition reimbursement
- Paid training