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Office Assistant II

  • Job Code: W0106
  • Pay Grade:WG
  • Pay Scale:$14.61-$26.22 Hourly; $30,388.80-$54,537.60 Annually
  • Exempt:No


Perform a variety of general and advanced clerical tasks including maintenance of file systems, logs, and records and typing and compiling information to assist in the efficient accomplishment of support activities.

Duties & Responsibilities

Note: Depending on assigned responsibilities, employees may perform some or all of the duties below.

  • Compose, type, and distribute correspondence, forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; type from rough drafts or combine data from multiple sources.
  • Maintain basic manual and automated file systems or assist in the maintenance of a large, complex system.
  • Code, classify, post, and compile information for use by others.
  • Compile data, compute, and verify figures.
  • Receive, verify, and register documents assigning file number and affixing seal as appropriate.
  • Review forms, documents, and other materials for accuracy.
  • Provide assistance to staff and public as required.
  • Respond to inquiries and search files for requested information.
  • Access materials of a confidential nature, generally limited to typing and filing, as required.
  • May process and maintain personnel related documents and records such as timekeeping, procurement and payroll records, and maintain employee attendance and leave records.
  • Maintain logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed
  • Maintain custody of supplies and other property.
  • Operate office equipment such as copiers, telephones, scanners, and shredders.
  • Operate data processing computer equipment and software as well as other sources to process and obtain information.
  • Perform basic clerical computer operations using word processing, spreadsheet, database management, and other applications.
  • Train, provide guidance, and review work of others for completeness and accuracy.
  • Perform other clerical duties such as photocopying; ordering and issuing supplies; and sending, receiving, sorting, and distributing mail.
  • Perform other related duties as required.

Knowledge, Skills & Abilities

  • Working knowledge of practices used to receive and assess calls for assistance.
  • Working knowledge of departmental policies and procedures.
  • Working knowledge of office practices, procedures, equipment, and materials.
  • Working knowledge of English grammar, punctuation, and spelling.
  • Working knowledge of frequently used office computer technology including Windows, Internet, and Office software applications.
  • Skill in operating a computer utilizing word processor, spreadsheet, database, and electronic mail applications.
  • Ability to proof own work and the work of others.
  • Ability to perform accurate computations and verification of data.
  • Ability to instruct new employees.
  • Ability to work effectively with others.
  • Ability to operate data processing and software equipment.
  • Ability to use general office equipment and to perform a variety of clerical duties such as answering telephones, filing, copying, scanning, receiving and sorting mail, inventorying, and ordering supplies.
  • Ability to type.
  • Ability to organize and maintain paper and electronic files and records.
  • Ability to take and transcribe notes rapidly and accurately.

Minimum Education & Experience

  • A high school diploma or possession of a GED certificate.
  • Two years of clerical experience.
  • A high school diploma or possession of a GED certificate.
  • Successful completion of a secretarial, business and office technology, or office professional training program.
  • One year of clerical experience.
  • An associate's degree from an accredited institution of higher education.
  • One year of clerical experience.

Required Pre-Employment Testing

  • A passing score on pre-employment testing.
  • 30 net words per minute on a typing test; or 100 gross keystrokes per minute with 90% accuracy on a data entry test.

Additional Job Requirements

  • Attendance at the specified Sheriff's Office work location is required.
  • Depending on assignment, employees may be required to possess a valid Florida Driver License at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.
  • No visible tattoos on face. Tattoos on hands, neck, or arms must be covered with white, black, or neutral colored covering.
  • No illegal drug sale within lifetime.
  • No illegal drug use within the past 36 months. No marijuana use within the last 12 months.
  • No felony convictions within lifetime.
  • No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.
  • No dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.
  • Successful completion of a background investigation including criminal, reference, employment, and neighborhood checks; polygraph; medical evaluation; and drug screening.

General Benefit Information

Benefits include but are not limited to:

  • Medical, Dental, Vision, and Life Insurance coverage
  • Florida Retirement System and Deferred Compensation
  • Paid time off including sick, vacation, and holiday time
  • Employee Assistance Program
  • Short and Long Term Disability Insurance
  • Employee incentives for educational degrees and bilingual (Spanish) abilities
  • Tuition reimbursement
  • Paid training