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Office Assistant III

  • Job Code: W0108
  • Pay Grade:WI
  • Pay Scale:$16.29-$29.36 Hourly; $33,883.20-$61,068.80 Annually
  • Exempt:No

Overview

Perform a variety of clerical tasks and/or supervisory clerical duties in support of a Sheriff’s Office function or operation including the processing of documents, forms, and applications; maintenance of detailed records; and compilation and computation of statistical data.

Duties & Responsibilities

Note: Depending on assigned responsibilities, employees may perform some or all of the duties below.

  • Supervise assigned clerical staff and provide training and assistance as necessary.
  • Maintain manual and automated file systems to include a large, complex system.
  • Code, classify, post, and compile information for use by others.
  • Verify and register documents assigning file numbers and affixing seals as appropriate.
  • Review forms, documents, and other materials for accuracy and completeness.
  • Provide assistance to staff and public as required.
  • Respond to inquiries and searches files for requested information to include the more complex searches.
  • Perform computations and verify figures.
  • Maintain logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed.
  • Maintain employee attendance and leave records.
  • Operate office equipment such as copiers, telephones, scanners, and shredders.
  • Operate data processing equipment.
  • Type forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials either from rough drafts or combining data from multiple sources.
  • Provide guidance to lower level clerical staff and review work of others for completeness and accuracy.
  • Perform other clerical duties such as photocopying; ordering and issuing supplies; and sending receiving, sorting, and distributing mail.
  • Perform other related duties as required.

Knowledge, Skills & Abilities

  • Considerable knowledge of general office policies, procedures, and practices.
  • Considerable knowledge of English grammar, punctuation, and spelling.
  • Ability to proof own work and the work of other clerical personnel.
  • Ability to perform accurate computations and verification of data.
  • Ability to plan, organize, and supervise the work of others.
  • Ability to operate data processing, word processing, and other office equipment.
  • Ability to work effectively with others.
  • Ability to type.
  • Ability to use a computer and related software.

Minimum Education & Experience

  • A high school diploma or possession of a GED certificate.
  • Three years of clerical experience.
OR
  • A high school diploma or possession of a GED certificate.
  • Successful completion of a secretarial, business and office technology, or office professional training program.
  • Two years of clerical experience.
OR
  • An associate's degree from an accredited institution of higher education.
  • Two years of clerical experience.

Required Pre-Employment Testing

  • A passing score on pre-employment testing.
  • 30 net words per minute on a typing test; or 100 gross keystrokes per minute with 90% accuracy on a data entry test.

Additional Job Requirements

  • Attendance at the specified Sheriff's Office work location is required.
  • Depending on assignment, employees may be required to possess a valid Florida Driver License at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.
  • No visible tattoos on face. Tattoos on hands, neck, or arms must be covered with white, black, or neutral colored covering.
  • No illegal drug sale within lifetime.
  • No illegal drug use within the past 36 months. No marijuana use within the last 12 months.
  • No felony convictions within lifetime.
  • No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.
  • No dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.
  • Successful completion of a background investigation including criminal, reference, employment, and neighborhood checks; polygraph; medical evaluation; and drug screening.

General Benefit Information

Benefits include but are not limited to:

  • Medical, Dental, Vision, and Life Insurance coverage
  • Florida Retirement System and Deferred Compensation
  • Paid time off including sick, vacation, and holiday time
  • Employee Assistance Program
  • Short and Long Term Disability Insurance
  • Employee incentives for educational degrees and bilingual (Spanish) abilities
  • Tuition reimbursement
  • Paid training